nerofed.blogg.se - Record it related incidents for enterprise

Data Loss: “Hope for the best, plan for the worst.” The larger businesses and their record archives are, the more important it is that there’s a backup plan in place for it their primary copies of records are somehow destroyed or lost-which can force companies to come to a grinding halt or even close their doors if they’re lost permanently.Īvoiding the Effects of Poor Record Keeping.

Productivity: When you and employees waste time looking for lost records rather than working, you lose out on efficiency and money (since time is money) and ultimately hurt your bottom-line.

Legal: If businesses face legal action or audit, disorganized record keeping makes it difficult to produce records in a timely fashion (against the law), and can lead to issues with retention tracking (also against the law).

Financial: When records slip through the cracks or aren’t properly tracked, companies can run into trouble with taxes and budgets-which then may ripple to handling payroll as well.

With poor record keeping at the center, there’s a range of risks that ripple outward in all directions.Įvery type of information kept by businesses needs to be tracked for one reason or another, and if records aren’t managed properly, they can lead companies down the road to potentially crippling consequences.

What happens if there’s a fire or data breach, and suddenly all your records are lost? It’s important you have a backup plan for keeping copies of records in a second location, whether it’s using an offsite storage location, backup tape rotation, cloud storage, or a backup server. Do You Have a Backup Plan for Your Records? Do You Track Record Retention and Destruction Periods?Īre you aware of the retention times for your different records? Is there a plan in place for tracking them? Many types of business documents are required to be kept for a specific period of time by various laws such as HIPAA, and if you’re tossing out too early or hanging on too long it can lead to thousands of dollars in fines. Do You Have Multiple Copies of Records?Īre there several versions of the same document circulating throughout the office? If so, revisions and edits made by different people may be lost, missed, or overwritten-making it difficult if not impossible to ensure all your records stay up to date and don’t lead to later discrepancies in numbers and information. Should you face legal action or audit, there are also laws that penalize companies for not giving information in a timely manner. How Quick Can You Track Things Down?Ĭan you find the exact location of any record at any time? If your record keeping processes leave your archives cluttered and disorganized, you can end up losing out on both time and productivity during daily work while you and your employees hunt needed information. There’s a couple of ways to tell if your record keeping practices need a tuneup.īy just asking yourself a few questions, you can see if your processes are putting you at risk for long term consequences.

Video Transcript Ties Between Poor Record Keeping and Problemsīad records management leads to problems with a rippling effect, and can be very serious when you need your records for things like taxes, budgets, or payroll.Īlthough it sometimes may go unnoticed it results in a range of consequences, and if not nipped in the bud early, it can potentially leave an impact as large as causing a company to close their doors. Discover what poor records management looks like and how you can prevent it at your company. Without a thorough, documented records management strategy, companies experience miscommunication and data loss. Records management strategies help keep companies efficient and productive. By Lauren Hilinski | Updated Septem| Records Management | 5 min read The Risks of Poor Record Management